Photography Booking Form and Contract

Please fill in this booking form/contract. Once this is filled in I will send over the invoice and we are ready to go!


Form submitted successfully, Thank you so much! I will get back to you within 48 hours. Please check your junk filter if you don't hear from me just in case its gone in there. Have a fantastic day and looking forward to the possibility of working together. Caroline xxError submitting form, please try again.

Thank you, I'm really looking forward to our photo shoot!!



Caroline will document the events of the photoshoot for the agreed amount of time (1 hour at CHF350 or CHF650 for 2 hours + travel expenses if it is outside of Basel) using a mixture of candid and natural images. Any additional hours required will be charged extra.

The balance must be paid in full before the photoshoot or if you would prefer to pay in cash then please bring it along to the photoshoot.

You can choose to add on any albums or prints you may require at any time. These may also be purchased from your online gallery once the shoot is completed and images delivered.


Prior to or during the photoshoot, the Client’s may inform Caroline of subjects which they would like photographed. Factors such as weather, changes in timeline, time constraints, locations and subjects willingness will impact and potentially interfere with the photoshoot.

The final content of the images is at Caroline’s discretion. Caroline shall be granted creative and artistic licence in relation to the Photographs. Caroline’s judgment on photographic style and the number of images taken shall be deemed correct.

Standard image processing is included.


Caroline agrees that every effort will be made to provide high quality photographic services. In the unforeseen circumstance that she may not be able work due to illness, accident, injury or other casualty, acts of god/force majeure/unpredicted natural events or any other course beyond the control of both parties. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied. If Caroline is unable to attend the photoshoot for the above stated reasons, a mutually agreeable new date will be found. Caroline cannot accept liability if in the unlikely event the images are lost through theft, fire, equipment malfunction or other damage caused without fault on her part. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied. (please note, I have working methods in place to prevent the loss or damage to your images of professional camera equipment, computer hardware and backup equipment.)

In any event, my liabilities are limited to a full refund of any balance paid.



Images will be delivered 4 - 8 weeks after the shoot date.

I will of course aim to get the images to you as soon as possible.

I encourage all clients to back up their images.

Caroline will provide at least 40 high resolution print ready images (per hour) that will be free from logos or copyright stamps.

These will be delivered via an online gallery which you can share with friends and family.

You shall have a non-exclusive right to use the Photographs for your own private purposes which shall include (but not exclusively) printing, up-loading to Facebook/Instagram or other similar websites, emailing to friends and family and such like. Clients may not use the images for commercial gain and the copy-right remains with Caroline. All images remain the exclusive property of Caroline Hancox Photography.


If you display your images on social media, please will you credit my name and/or website ( where possible or “tag” the following social media pages (whichever is appropriate):

Facebook: Caroline Hancox Photography

Instagram: @caroline_hancox

Manipulation of the images or use of only a portion of the image may only take place with Caroline’s permission. If you do publish to social media please do not add any additional filters to the images.

Caroline is free to use the images for promotional purposes which may include Facebook/ Instagram/Caroline’s professional website and blog/other external blogs/magazines.

This contract is only valid when a full booking form and non-refundable deposit is received.

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