Family Photoshoot Booking Form and Contract

Please can you complete this booking form as fully as you can and if you have any questions please get in touch.

Caroline x

  • Family photo sessions cost CHF 350 and are 1-1 and a half hours long. If the photo session is to be outside of Basel then minimal travel expenses will apply. Please tick the relevant box

    Caroline will document the events of the shoot for the agreed amount of time using a mixture of candid, natural images and group photographs. Any additional hours required will be charged extra.

    To secure your photoshoot date this booking form must be completed and payment made in full before the shoot or in cash on the shoot date.


    Prior to or during the shoot, the Client’s may inform Caroline of subjects which they would like photographed. Factors such as weather, changes in timeline, time constraints, locations and subjects willingness will impact and potentially interfere with any shots. No one image is guaranteed.

    The final content of the images is at Caroline’s discretion. Caroline shall be granted creative and artistic licence in relation to the Photographs. Caroline’s judgment on photographic style and the number of images taken shall be deemed correct.

    Standard image processing is included.


    If you need to cancel or reschedule the photoshoot, it must be in writing. Any cancellations made less than 4 days before the date of the shoot are required to pay the full price (unless the shoot is rescheduled to a time mutually agreed by both parties).


    Caroline Hancox Photography cannot offer refunds once the photoshoot has been completed and the photographs have been delivered.


    Caroline agrees that every effort will be made to provide high quality photographic services. In the unforeseen circumstance that she may not be able work due to illness, accident, injury or other casualty, acts of god/force majeure/unpredicted natural events or any other course beyond the control of both parties. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied.

    Caroline cannot accept liability if in the unlikely event the images are lost through theft, fire, equipment malfunction or other damage caused without fault on her part. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied. (please note, I have working methods in place to prevent the loss or damage to your images of professional camera equipment, computer hardware and backup equipment.) If this does happen Caroline will offer a re-shoot.

    In any event, my liabilities are limited to a full refund of any balance paid.


    Images will be delivered 2 - 4 weeks after the shoot date. In the busy season please be prepared to wait the full 4 weeks but I will of course aim to get the images to you as soon as possible.

    I encourage all clients to back up their images.

    Caroline will provide an online gallery link with around 60 high resolution print ready images that will be free from logos or copyright stamps. In addition to this she will also provide the same set of images at low resolution for sharing online. These will be delivered via an online gallery which you can share with friends and family.

    You shall have a non-exclusive right to use the Photographs for your own private purposes which shall include (but not exclusively) printing, up-loading to Facebook/Instagram or other similar websites, emailing to friends and family and such like. Clients may not use the images for commercial gain and the copy-right remains with Caroline. All images remain the exclusive property of Caroline Hancox Photography.

    If you display your images on social media, please will you credit my name and/or website ( where possible or “tag” the following social media pages (whichever is appropriate)

    Facebook: Caroline Hancox Photography

    Instagram: @caroline_hancox

    Manipulation of the images or use of only a portion of the image may only take place with Caroline’s permission. If you do publish to social media please do not add any additional filters to the images.

    Caroline is free to use the images for promotional purposes which may include Facebook/Instagram/Caroline’s professional website and blog/other external blogs/magazines.

    *Please tick the box below to confirm that you have read, understood and agree to the terms and conditions in their entirety. *