Wedding Photography Booking Form and Contract

Please can you complete this booking form as fully as you can, if you don’t know the exact addresses for all parts of the day yet then just leave that section blank.  If you have any questions please get in touch.

Caroline x

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  • Short (6 hours) Standard (10 hours) With Engagement shoot (extra price) No Engagement shoot

    Caroline will document the events of the day for the agreed amount of time (stated on booking form) using a mixture of candid, natural images and group photographs. Any additional hours required will be charged extra.

    To secure your wedding date a non-refundable retainer fee of 25%, which is then deducted from your final balance is required along with a completed booking from (above).

    The final balance is due 1 month before the date of your wedding.

    You can choose to add on any albums you may require at any time.

    You can choose to add on an engagement shoot at any time before the wedding, subject to Caroline’s availability.


    Prior to or during the wedding, the Client’s may inform Caroline of subjects which they would like photographed and also provide a timeline for the day. An agreed list of group photographs plus any specifically desired shots will be made and Caroline will make every effort to complete the list. However it cannot be guaranteed that every shot will be possible on the wedding day. Factors such as weather, changes in timeline, time constraints, locations and subjects willingness will impact and potentially interfere with any shot list. No one image is guaranteed.

    The final content of the images is at Caroline’s discretion. Caroline shall be granted creative and artistic licence in relation to the Photographs. Caroline’s judgment on photographic style and the number of images taken shall be deemed correct.

    Standard image processing is included.


    If you need to cancel the wedding photography, it must be in writing. Any cancellations made less than 12 weeks before the date of the wedding are required to pay the remaining balance.

    These cancellations conditions also apply if you are postponing the wedding and I am unable to re-schedule the new date. I reserve the right to apply current packages to postpone weddings if my price has changed.


    Caroline agrees that every effort will be made to provide high quality photographic services. In the unforeseen circumstance that she may not be able work due to illness, accident, injury or other casualty, acts of god/force majeure/unpredicted natural events or any other course beyond the control of both parties. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied. If Caroline is unable to attend the wedding for the above stated reasons, she will arrange for a substitute photographer with a style similar to her own with a similar standard of equipment to attend in her place (please note that all photographers are in a similar situation regarding this issue and Caroline has a network or other talented and professional photographers that she can call on in an emergency should it occur). In the unlikely event that a substitute is unavailable, then liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied

    Caroline cannot accept liability if in the unlikely event the images are lost through theft, fire, equipment malfunction or other damage caused without fault on her part. Liability is limited to a full refund of any payments received or part thereof according to the percentage of images supplied. (please note, I have working methods in place to prevent the loss or damage to your images of professional camera equipment, computer hardware and backup equipment.)

    In any event, my liabilities are limited to a full refund of any balance paid.

    It is your responsibility to ensure that certain factors do not significantly interfere with my work. For example, any photography restrictions from wedding officiants or management of the reception location. Negotiation with the officials for moderation of guidelines will be your responsibility.


    Images will be delivered 4 - 8 weeks after the wedding date. In the busy season please be prepared to wait the full 8 weeks but I will of course aim to get the images to you as soon as possible.

    I encourage all clients to back up their images.

    Caroline will provide a USB of around 500-600 high resolution print ready images that will be free from logos or copyright stamps. In addition to this she will also provide the same set of images at low resolution for sharing online. These will be delivered via an online gallery which you can share with friends and family.

    You shall have a non-exclusive right to use the Photographs for your own private purposes which shall include (but not exclusively) printing, up-loading to Facebook/Instagram or other similar websites, emailing to friends and family and such like. Clients may not use the images for commercial gain and the copy-right remains with Caroline. All images remain the exclusive property of Caroline Hancox Photography.

    If you display your images on social media, please will you credit my name and/or website ( where possible or “tag” the following social media pages (whichever is appropriate)

    Facebook: Caroline Hancox Photography

    Instagram: @caroline_hancox

    Manipulation of the images or use of only a portion of the image may only take place with Caroline’s permission. If you do publish to social media please do not add any additional filters to the images.

    Caroline is free to use the images for promotional purposes which may include Facebook/Instagram/Caroline’s professional website and blog/other external blogs/magazines.

    This contract is only valid when a full booking form and non-refundable deposit is received.

    *Please tick the box below to confirm that you have read, understood and agree to the terms and conditions in their entirety. *

  • Date Format: MM slash DD slash YYYY